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Reduce your eDiscovery costs

If you need to respond to legal discovery, subject access and other regulatory data requests, managing the eDiscovery process across large and varied repositories and many different file types is a big headache – especially when there’s an imminent court case or regulatory deadlines.

Changes in technology and working practices add to the challenge, requiring you to work with data in the cloud, on mobile devices, across social media platforms and in legacy systems and proprietary archives.

We can help you collect data, search data and process the results in order to shrink and hone the results.

This can significantly reduce the costs and time involved in preparing evidence for external analysis, review and production, e.g. to support a court case.

Areas of expertise include:

  • Collecting relevant data sets from a variety of sources
  • Defining defensible processes
  • Working with Microsoft & third-party eDiscovery solutions
  • Handling eDiscovery across multiple workloads and locations
  • Performing early case assessment
  • Preparing data for review

Data collection

One of the most overlooked, yet vital areas in the eDiscovery process is the initial collection of electronically stored information.  Failure to identify and collect all data sets relevant to a court case can lead to under-production and increased risk resulting in an  indefensible review coupled with potential court sanctions. Conversely over-collection of data can lead to unacceptable review timelines and increased costs.  Based on analysis of your data sources we can provide the necessary expertise and  technologies to assist with:

In-place searching or early case assessment to quickly surface relevant data from active, cloud or offline data sources

Targeted collection of priority data across individual devices, networks, and enterprise and cloud sources, including legacy systems – e.g. email archives

Defensible data collection maintaining chain of custody and audit trail

Preservation and collection of metadata relevant to the eDiscovery process

The recovery of deleted items, de-duplication and culling of non-relevant items – e.g. system files and email footers.

Preparing for Review

Following initial search phase (e.g. using keywords), the resultant data typically passes through to the most resource-intensive and expensive phases of analysis and review.

By performing more analysis and elimination of non-relevant data ‘in-house’ (such as duplicates and email threads, you can reduce the amount of data that goes into the review process significantly reducing the costs and time in preparing for a court case.

As a vendor-independent service provider, Cloud Essentials has worked with almost all the major search and eDiscovery solutions, including:

Advanced eDiscovery in Office 365

While the amount of data being generated and stored in Office 365 is growing at an exponential rate, many organisations still have data in legacy file shares and archives.  By moving this data into Azure you can analyse it using Office 365 Advanced eDiscovery.

eDiscovery in Azure

Ideal for fast, no fuss search, we can quickly onboard all or selected data sources into HubStor for Azure and make it available to privileged users for eDiscovery.  This zero-lock-in, pay-as-you-go service enables you to index only what needs to be searched — keeping costs low and delivering results faster.

eDiscovery, Review & Production

On-demand, integrated platform for eDiscovery, including analysis, early case assessment, review and production, – ideal for law firms and large in-house legal teams.

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