Client: Aspen Ireland
Aspen Holdings is a global pharmaceutical company with offices in over 50 countries. Aspen Ireland shares a tenant with the wider Aspen Holdings group. The IT team of Aspen Ireland were looking to improve the governance and management of their Microsoft collaboration tools and environment. They wanted to take control over the creation and management of new Teams and SharePoint sites. By enforcing good data management practices, they would be able to protect sensitive data created and stored within these sites. In addition, they needed to implement better lifecycle management to ensure that sites were archived and deleted appropriately.
Cloud Essentials introduced Aspen Ireland to AvePoint for Cloud Governance which uses a layered approach with rules and policies, workflows, forms and questionnaires to automate the creation, oversight and lifecycle management of SharePoint Sites and Teams.
Aspen Ireland were eager to see how the AvePoint for Cloud Governance tool would meet their requirements and Cloud Essentials were able to negotiate a short-term licence agreement with AvePoint to be able to offer a proof of concept. Once Aspen Ireland had decided to buy the tool, Cloud Essentials were able to reactivate the licenses and the configuration changes and customisation were taken into the live deployment.
Cloud Essentials worked with Aspen Ireland to understand their existing business processes including permissions and approvals. We were able to offer recommendations for improvement, drawing on our experience working in highly-regulated industries. Cloud Essentials used their in-depth knowledge of AvePoint for Cloud Governance to configure and customise the tool to the client’s requirements, ensuring the client was able to get maximum value from the tool’s functionality. The client is now able to automate the endto-end process of SharePoint site/Team creation and lifecycle management
The Cloud Governance tool can be applied to pre-existing environments and apply the same rules to those workloads as well as managing OneDrive and Active Directory in addition to SharePoint and Teams.
Cloud Essentials used their close relationship with AvePoint to escalate issues and enable swift resolution of questions that arose during the proof of concept and live configuration.
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