In this webinar, our team of experts explored strategies to prevent spiralling Microsoft data storage fees. Combining in-depth technical knowledge of Microsoft’s ecosystem, with our knowledge of data governance legislation, we covered not only the practicalities of understanding, monitoring and managing the growth of data stored within the organisation, but also the strategic steps necessary to align data governance with your strategic business goals.
Key learning points included:
- Understanding Storage Limits: We looked at why data volumes are spiralling and the recent changes Microsoft has implemented to manage data volumes.
- Version Control and Retention Policies: Our experts explained that version control can be managed at the organisation, site, and library levels. We examined the default limits and how to customise them to improve storage management. We also looked at how how retention policies work, emphasising that they override version limits and can lead to high storage consumption.
- Reporting and Storage Management: We demonstrated how to access and use various reports to monitor storage usage in SharePoint. We also ran through how to use the SharePoint Admin Centre, export data to CSV, and analyse storage consumption at the site and document library levels
- Backup vs. Archiving: There was a discussion comparing backup and archiving, explaining their purposes, retention periods, and scenarios for use.
- Data Governance Strategy: Our legal and compliance expert discussed the importance of integrating data retention, deletion, and records management into a data governance strategy. She emphasised the need for a risk-based approach and collaboration between data governance teams, management, and business units
- Strategic Steps for Data Management: We outlined strategic steps for effective data management, including understanding data usage, identifying interdependencies, linking data to legal holds, and designing data disposal methods.