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How Using Azure for Backup & Archiving Can Benefit Your In-house Legal Team

How Using Azure for Backup & Archiving Can Benefit Your In-house Legal Team
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Discover how Azure + HubStor can benefit your IT AND your legal department
Arrange a Demo

Capture activity logs…before Microsoft deletes them*

Microsoft maintains an audit log of every event that occurs in your Office 365 environment.
Audit logs are great tools for compliance, security and HR as they can be used to investigate suspicious activity or prove an event occurred (or not). For example:

  • High download activity from SharePoint Online or OneDrive may prove to be evidential in a case of industrial espionage.
  • A harassment claim made against a manager might be discounted on the basis that the manager was not logged into their mailbox at the time an alleged email was sent.
  • A data protection breach might be uncovered through changes made to access rights settings in Azure Active Directory (AD).

HubStor retains these audit logs for as long as you need them.

*NB – The problem is that, with Office 365, the audit logs are only retained for 90 days before they get deleted. This means you are unable to investigate an incident that occurred anything beyond 3 months ago.

Understand Your Data
….so you can press the delete button without fear!

In reality, very little information should live forever. It should be made subject to specific, policy-based lifecycle management processes that can defensibly ‘press the delete button’.

It’s not just a massive cost-saver – less to store means less to secure and less to worry about in the event of an eDiscovery case or security breach!

HubStor bundles intelligent data management features to give you a clearer view of what’s in your data, classify it, correlate it by business entities such as projects, departments, and clients and figure out which data really needs to be kept.

Using HubStor’s analytics and retention policies (with deletion previews for impact analysis prior to execution), we’ve seen organisations halve their storage by getting rid of irrelevant data or PII.

NB – The Office 365 E5 license enables you to automatically apply retention labelling to a range of file types. Those on lower license tiers must apply retention policies manually.

Collect on Demand
..so you can quickly grab EVERYTHING that’s relevant.

Collection of data can be done exceptionally quickly, thanks to HubStor’s powerful connections into all Office 365 ‘workloads’ plus a very wide range of other sources, including third-party archives, PST files, file servers, laptops and mobile devices.

Being able to collect diverse and often active data quickly and incisively into a single, central repository will massively speed up search times and reduce the amount of data you need to work with.

Sometimes it can be difficult to work out what belongs to whom, especially when you’re working with ‘unstructured’ data from legacy file shares, anonymous PST files or data that belongs to leavers no longer listed in Active Directory.

HubStor lets you create a custodian data map that enables you to very quickly identify the relevant data, and then drill down further to reduce the amount of data that goes into the next stage.

Search Multimedia Content
..don’t miss out evidence in audio and video files.

‘Evidence’ and other content of interest such as personally identifiable information (PII) isn’t always located in emails and Office documents.

Image files, document scans, audio recordings, videos, etc., all have the potential to have content that’s responsive to an investigation.

HubStor delivers powerful search (at any scale) on an extremely wide range of content, including scanned documents and standard image formats such as TIFF, JPEG, PNG, and multi-page PDF files.

There’s also the ability to transcribe and classify the dialogue in audio and video files*.

This saves both cost and time and means you have a better chance of picking up all responsive content in the fastest possible time frame.

*NB Microsoft’s Advanced eDiscovery (available with an E5 licence or as an add-in to E3) supports the ability to extract text from image files only.

Do Early Case Assessment
…so you can tell which way the wind is blowing early on.

HubStor is a very useful early case assessment tool, able to quickly perform the identification, preservation and collection stages of the electronic discovery reference model (EDRM) stages.

Using HubStor, legal teams can create discrete ‘cases’ with associated case members, audit trails, holds, searches and exports.

This is very helpful for visualising and tracking all the data and activity associated with a specific incident, maintaining confidentiality and segregating unrelated investigations.

HubStor also streamlines exports to authorised third parties (such as external legal counsel) by grouping relevant content together with authenticated, revocable and fully audited, link-based sharing capabilities.

Discover how Azure + HubStor can benefit your IT AND your legal department
Arrange a Demo

Check out other solutions for in-house Legal teams

Advanced eDiscovery in Office 365

While the amount of data being generated and stored in Office 365 is growing at an exponential rate, many organisations still have data in legacy file shares and archives.  By moving this data into Azure you can analyse it using Office 365 Advanced eDiscovery.

eDiscovery in Azure

Ideal for fast, no fuss search, we can quickly onboard all or selected data sources into HubStor for Azure and make it available to privileged users for eDiscovery.  This zero-lock-in, pay-as-you-go service enables you to index only what needs to be searched — keeping costs low and delivering results faster.

eDiscovery, Review & Production in Azure

On-demand, integrated platform for eDiscovery, including analysis, early case assessment, review and production, – ideal for law firms and large in-house legal teams.

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Opinions

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